Mike+Skelly

Conoy Township’s organizational mission is to develop and maintain a well- trained and enthusiastic Board of Supervisors who are fully cognizant and supportive of their expected roles and responsibilities. Currently, more than half of the Board Members are not sure of their expectations and functions. This negatively impacts the ability to get the work of the Township completed in an effective and efficient manner.
 * Executive Summary: **

The Township Manager’s responsibility is to provide an ethical, legal, practical, and technical foundation and knowledge base so that the Board may have a better understanding of what are their core roles and responsibilities that they need to effectively serve.
 * Business Need: **

__T__he program will address the following topics: · budget – capital improvement – fiscal programming; · EMS coordination – servicing; · ordinance preparation and enforcement; · county, state, and federal form & permit filing (bids, contracts, environmental, labor); · public nuisance & negligence complaints – public relations; · human resources – labor relations; · engineering and administration of public facilities & utilities (roads, sewer, water); · zoning and related land-use planning & regulation. Expected Benefits: ** Through the training program, the Township Manager hopes to: · Encourage Board Members understand and appreciated their many important roles and responsibilities; · Once trained, the work of public administration – getting tasks completed should be much easier; · Reduce some of the prevailing negative public perceptions of the Board and municipal government – such as apathy, bureaucratic red-tape, debates rooted in partisan politics rather  than substantive policy matters, infringement on personal freedoms & rights, lack of respect, purchasing – procurement wastes, etc. and i nstill a positive impact.
 * Learning Opportunity: **

The Board of Supervisors will be the target audience. Nearly all of the five Members work full time, and do not have sufficient time to research their expected roles and responsibilities. None are college educated, nor do they have a background in political science / public administration. Due to the very small audience a survey will be forgone for more personalized one-on-one interviews.
 * Audience – Participant Analysis: **

** Project Design: ** · The instruction mode will be a combination of lecture type, but through legitimate / fictitious case examples – studies. Each segment should minimize lecture type delivery and attempt to rely more on a “Socratic” format with topical examples and even current events discussion to bring life to a segment topic. Therefore, Q & A should be encouraged, but only if germane to topic of segment. Off-topic Q’s should be addressed individually at a later date. This approach can be done due to the relatively small training groups that should enable all members to have a general understanding of activities faced by the Township;

· Each segment should address a specific topic. No segment should be longer than 1 hour in length unless extended to a maximum of 3 segments / week;

<span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· The program should be organized in a logical basis. First, provide the statutory – ethical roles, then core responsibilities such as budgeting and making legislation (ordinances), lastly, specific administrative tasks such as permitting process, public works, zoning;

<span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Group format. Manuals will be prepared at conclusion based on initial feedback about essential issues / topics;

<span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· The entire program should be concluded after a 6-8 week training period;

<span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· A full or partial training segment should be considered as mandatory for new members based on survey results.

<span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Ultimately, the program should be extended to staff that also have a key role in program implementation and service delivery.

Board Members will be asked to complete an one-page evaluation to describe their experience and outline program improvements.
 * Project Success Measures: **

TBD.
 * Out of Scope: **

** Estimated Project Costs: ** <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Pre-program Analysis: $500 (max. 7 hours) <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Content Research $1,500 (max. 20 hours / segment) <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Delivery Preparation $500 (max. 7 hours) <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Materials $200 (per person) <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Actual Program Instruction $200 (max. 2.5 hours) <span style="font-family: Symbol; font-size: 12pt; line-height: 115%; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol; msobidifontfamily: Symbol; msofareastfontfamily: Symbol; msolist: Ignore;">· Evaluation & Close-out $400 (max. 4 hours) ___ $3,300__

Section 2 - JOB TASK ANALYSIS:


 * **JOB TASK ANALYSIS** ||
 * **Subdivision Plan Review - Approval for BOS** ||
 * **Task #** || **Task Description** || **Task Characteristics** || || || **Need for Prerequisite training** || **Job Specialization - Rote, Aid, Policy or Reg** || ** Speed performance ** || **Physical Barriers** || **Social / political barriers** || **Relative consequences of errors** || **Task dynamics / Task subject to constant change / Need to constant updates** || **Score** || ** Recommendation (training, job aid, etc.) ** ||
 * || || Importance || Difficulty || Frequency || || || || || || || || || ||
 * 1 || Receive & review complete application (fee, forms, plan, background Rps) || 5 || 3 || 1 || 3 || 4 || 2 || 1 || 2 || 5 || 4 || **// 30 //** || ||
 * 2 || Decide on completeness & start official procedural clock || 5 || 3 || 1 || 3 || 4 || 4 || 1 || 2 || 5 || 4 || **// 32 //** || ||
 * 3 || Receive & review written comments from consulting engineer || 4 || 3 || 1 || 3 || 3 || 2 || 1 || 2 || 2 || 3 || **// 24 //** || ||
 * 4 || Receive & review written comments from manager || 4 || 3 || 1 || 3 || 3 || 2 || 1 || 2 || 2 || 3 || **// 24 //** || ||
 * 5 || Receive & review written comments from PC || 4 || 3 || 1 || 3 || 3 || 2 || 1 || 2 || 2 || 3 || **// 24 //** || ||
 * 6 || Receive & review written comments from LCPC || 4 || 3 || 1 || 3 || 3 || 2 || 1 || 2 || 2 || 3 || **// 24 //** || ||
 * 7 || Determine & evaluate if procedural / substantive design modifications / waivers are needed / justified || 5 || 4 || 1 || 3 || 4 || 2 || 1 || 3 || 5 || 4 || **// 32 //** || ||
 * 8 || Determine when conditions / comments are sufficiently resolved (e.g. 60 - 100%) in order to grant approval || 4 || 4 || 1 || 3 || 2 || 2 || 1 || 3 || 4 || 3 || **// 27 //** || ||
 * 9 || Determine if time extensions are needed / warranted || 5 || 4 || 1 || 3 || 3 || 4 || 1 || 3 || 5 || 3 || **// 32 //** || ||
 * 10 || Approve application w/ w/o conditions || 5 || 4 || 1 || 3 || 3 || 3 || 1 || 3 || 5 || 3 || **// 31 //** || ||
 * 11 || || || || || || || || || || || || **// 0 __//** || ||
 * ** NOTES: ** || || || || || || || || || || || || ||
 * Ranking is based on score of 1 - 5. 1 = Lowest; 5 = Highest ||  ||   ||
 * ** NOTES: ** || || || || || || || || || || || || ||
 * Ranking is based on score of 1 - 5. 1 = Lowest; 5 = Highest ||  ||   ||
 * ** NOTES: ** || || || || || || || || || || || || ||
 * Ranking is based on score of 1 - 5. 1 = Lowest; 5 = Highest ||  ||   ||
 * ** NOTES: ** || || || || || || || || || || || || ||
 * Ranking is based on score of 1 - 5. 1 = Lowest; 5 = Highest ||  ||   ||